Administrative Assistant (san rafael)
San Francisco, CA • 08/31/2007
This humanitarian nonprofit organization that restores hope and prosperity is adding to their growing staff.
The Administrative Assistant is accountable for the professional and administrative support of the Home Office, working directly with the Operations Manager and other Team Members. The Administrative Assistant must be flexible and able to work in a fast-paced and dynamic environment with limited direction. This may require limited travel and work in the evenings and weekends on special projects as assigned. The Administrative Assistants primary responsibility is to manage the front office and provide administrative support.
RESPONSIBILITIES
Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional image
Assist Operations Manager with scheduling meetings, conference calls, travel logistics for team members and designated individuals
Prepare and edit general correspondence, including adhering to formatting/style guidelines
Support various fund raising efforts including research, guest lists, mailing support, and event logistics
Maintenance of Salesforce database including data entry for new contacts as well as updating existing contacts
Support communications with Board Members
Collect and transcribe meeting notes
Assist team members in the preparation of reports and presentations
Maintain orderly working environment including document filing and organization
Prepare and submit time/expense management reports
Manage office services, including general administration, accounting, equipment and supplies
Provide support to members of the team as needed
Assist with special projects as assigned
MINIMUM REQUIREMENTS
2+ years experience as an administrative assistant including general office administration experience, preferably in a professional services firm, e.g., correspondence, logistics, facilities management, etc.
Ability to work independently with high quality standards in a fast-paced, multi-tasked environment
Exceptional organizational skills
Exceptional interpersonal and communication skills in a fast paced environment
Hands-on, extensive knowledge of commonly used software such as Microsoft Office suite of tools, data entry systems
Ability to shift priorities and timelines and participate as an exceptional team member of the administrative staff
The Administrative Assistant is accountable for the professional and administrative support of the Home Office, working directly with the Operations Manager and other Team Members. The Administrative Assistant must be flexible and able to work in a fast-paced and dynamic environment with limited direction. This may require limited travel and work in the evenings and weekends on special projects as assigned. The Administrative Assistants primary responsibility is to manage the front office and provide administrative support.
RESPONSIBILITIES
Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional image
Assist Operations Manager with scheduling meetings, conference calls, travel logistics for team members and designated individuals
Prepare and edit general correspondence, including adhering to formatting/style guidelines
Support various fund raising efforts including research, guest lists, mailing support, and event logistics
Maintenance of Salesforce database including data entry for new contacts as well as updating existing contacts
Support communications with Board Members
Collect and transcribe meeting notes
Assist team members in the preparation of reports and presentations
Maintain orderly working environment including document filing and organization
Prepare and submit time/expense management reports
Manage office services, including general administration, accounting, equipment and supplies
Provide support to members of the team as needed
Assist with special projects as assigned
MINIMUM REQUIREMENTS
2+ years experience as an administrative assistant including general office administration experience, preferably in a professional services firm, e.g., correspondence, logistics, facilities management, etc.
Ability to work independently with high quality standards in a fast-paced, multi-tasked environment
Exceptional organizational skills
Exceptional interpersonal and communication skills in a fast paced environment
Hands-on, extensive knowledge of commonly used software such as Microsoft Office suite of tools, data entry systems
Ability to shift priorities and timelines and participate as an exceptional team member of the administrative staff
Posted by: OhSoHandy User
Located: San Francisco, CA
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