GENERAL SUMMARY:

Responsible for compiling all payroll data, maintaining payroll records, and coordinating paycheck and direct deposit data and reports with outside payroll processing service.



ESSENTIAL DUTIES & RESPONSIBILITITES:

1. Reviews time sheets of all employees for accuracy of hours and programs charged. Retains time sheets as permanent records.



2. Compiles payroll data, including hours worked, taxes, insurance, and other withholdings from time sheets and other records. Reviews data computed and corrects errors to ensure accuracy of payroll as necessary.



3. Enters data of the time sheets into computer files and posts to payroll records.



4. Set up new employee’s hourly accruals, records changes affecting net wages such as wages, exemptions, withholdings, loan payments, and status changes to update and maintain master payroll records. Reviews changes made by Human Resources.



5. Process semi-monthly payroll. Prepares distribution of checks and direct deposit notices to sites. Resolves problems with pay. Interfaces with payroll service. Requests transfer funds to payroll account. Provides payroll bank account reconciliation assistance to General Ledger Accountant.



6. Prepares and issues manual cash disbursement checks and maintains check register and paid bills file for related transactions. Processes union memberships/service fees.



7. Under the supervision of the Senior Accountant, check semi-monthly, monthly and quarterly payroll taxes filed with Payroll Masters for accuracy; compare tax filings with payroll register and quarterly payroll reports from Payroll Masters; address payroll tax related problems.



8. Prepare semi-monthly payroll journal entries and related detailed schedules.



9. Maintain employee time off reports and distribute.



10. Protects operations by keeping confidential, private, and sensitive information within the confines of policy and need-to-know parameters.



11. Helps ensure safe and healthy workplace by following all health and safety procedures and directives.



EQUIPMENT USED:

1. Networked personal computer.

2. Ten key calculator.

3. Telephone. copier, fax machine, and other office machines.



JOB CONDITIONS / COMPLEXITY:

Typical office environment. Accounting functions are of moderate difficulty. Flow of work and type of duties require the normal mental and visual demands much of the time. Extended periods of sitting and computer terminal work. Regularly interacts with employees and management. Works essentially independently, with minimal supervision.





QUALIFICATIONS:

1. High school diploma or general education degree (GED), with some additional advanced coursework in payroll, training in P.C.-based payroll software packages, plus two to four years related experience and; or equivalent combination of education and experience from which comparable relevant accounting knowledge and expertise has been acquired.





2. Attention to detail and accuracy.



3. Effective written and verbal communication skills.



4. Proficiency in word processing and spreadsheets, preferably, Word and Excel.



5. Ability to pass medical exam and TB test.



This job description is not intended to be understood to be a complete list of all responsibilities, duties and skills required. Duties and responsibilities may vary depending upon agency needs.



To apply for this position, please complete a CSI Employment Application and send the application, along with all required documents, to:



J. Francisco, HR Coordinator

Child Start, Inc.

439 Devlin Road

Napa, CA 94558



or fax to: J. Francisco @ 707-251-1035



Please note the following specific to this recruitment:



1. The recruitment will remain open until the position is filled.



2. Only those applicants selected to interview will be contacted.



3. Resumes will not be accepted in lieu of a completed CSI Employment Application.